Introducing course programs -- give your users multiple courses in the right order

Why programs -- aren't multiple courses enough?

Evercate has come a long way since we launched our first version. We have followed numerous companies from their first course to having four courses, then 16 courses, and so on. We have seen how Evercate is used in different ways across different organisations. Everything from a platform for in-depth, comprehensive courses to a nimble tool for quickly getting information out to employees and ensuring it is received.

Something we became increasingly aware of was the need to avoid "bombarding" users with courses and reminders. For a new employee, for example, it can feel quite overwhelming to be greeted with "Hi, here are 16 courses you need to complete."

So we did what we enjoy doing most -- the thing that makes the difference between offering a platform with you rather than to you. We listened to your needs, discussed them internally, proposed solutions and discussed them with our customers, and then further developed Evercate.

Needs:

Ability to automatically control the flow so that a user who has many courses receives them sequentially rather than all at once.

Ability to automatically require that a certain course must be completed before another course can be started.

Ability to do the above in a flexible way that suits the vast majority of situations, customers, and organisations.

Ability to manage the entire flow in a simple way (simple is, after all, our primary guiding principle).

Solution:

Course programs

How does it work?

When you log into the admin interface and go to courses in the menu, you will see a new tab called "Programs". There you can find and manage your course programs. A program contains levels. For each level, you select one or more courses to be included at that level. Within the program, you also define which users should have the program using user rules, just like with a course.

For the user, it works so that they need to complete all courses at one level to unlock the next level and its courses. The user receives only one invitation – to the program itself. Reminders work just as usual, but only for unlocked courses. And of course, administrators and Teamleaders can track how a user is progressing through a program.